Order Management Specialist Job Description

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Order Management Specialist
Job Description

Job Title: Order Management Specialist

Position

We are seeking energetic and self-motivated individuals to perform the role of Order Management Specialist for large commercial projects. The Order Management Specialist works together with the Project Manager, Site Lead and other on-site crew members to track hundreds of shipments of inbound materials from multiple domestic manufacturing facilities and numerous third-party vendor facilities to the project site. 

The Order Management Specialist is responsible for driving processes that ensure inventory accuracy, effective inbound inventory control and reporting audit-activated activities to support shipping and receiving requirements.

Job Duties
  • Inventory Management: Primary responsibilities will be to receive goods into our client’s Enterprise Resource Planning (ERP) inventory system. This will include 3-way matching of shipping documentation against Purchase Orders in a proprietary database and researching missing items and shipments. Team members must be self-motivated, fast-paced, honest, and have exceptional attention to detail.
  • Proactive problem solving: The Order Management Specialist should apply a proactive approach in routinely tracking all aspects of the warehouse inventory progress. Problem-solving and resolution efforts are paired with appropriate escalation of current or potential issues.
  • Responsibility and focus: We expect all GEBM team members to serve as a GEBM ambassador, behaving professionally and responsibly for all your personal actions and work-related obligations. Reporting to work on time, staying on task, and always being focused on customer service and satisfaction are a daily priority.
  • Embracing a team environment: Additional responsibilities will be to support the Project Manager on site with other related tasks, such as, but not limited to, managing the material flow, coordinating shipment and delivery dates, assisting with related inquiries and other site tasks.

Qualified applicants should hold the following:
  • A minimum of two (2) years of experience in data entry or logistics planning/operations.
  • Ability to use a ten (10) key data entry method and proficient at managing inventory and maintaining inventory accounts.
  • Possess superior task, resource and time management abilities.
  • Exemplary problem-solving skills that help to identify defects and shortcomings.
  • Ability to communicate business-related and general information efficiently in verbal and written formats.
  • Excellent math, organizational, and computer skills required (MS Outlook, MS Word, Advanced user of Excel).
Preferred Qualifications
  • Preferred candidates will have at least five (5) years of experience in ERP specific data entry, logistics planning/operations management or software-based inventory management. 
  • Associate degree in a logistics, operations, or business-related field. 
  • Previous knowledge of any the following: inventory management, order scheduling, logistics and transportation, enterprise level data entry.

The Location

Travel is required. Work sites are out-of-state and at the request of our clients. Site Leads should expect to be away from home for between six (6) weeks to three (3) months at a time. GEBM covers all travel costs (flights, lodging and rental cars).

Team members should expect to be scheduled for work as per client/customer needs. This may include work weeks more than forty (40) hours, weekend and/or overnight shifts.


Compensation and Payroll Schedule

Order Management Specialists are an hourly non-exempt position. GEBM operates on a weekly pay schedule and adheres to all local and federal tax policies. Team members are also eligible for a per diem when located at on-site (away from home) projects.


Work Environment

The physical demands and work environment described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Employees are expected to wear personal protective equipment (PPE) clothing, including safety toe or composite toe shoes. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

While performing the duties of this job, the employee is frequently required to bend, crawl, sit, move about, hear and speak. They may be required to work in restricted spaces and/or under difficult lighting and access conditions. Noise levels may be high when operating power equipment. Employee may be exposed to hot or cold outside weather conditions when transporting materials. The employee must occasionally lift and/or move up to sixty (60) pounds and be able to use appropriate support equipment to lift and move greater amounts. Specific vision abilities required by this job include close vision, distance vision, color vision, peripheral vision, depth perception, and the ability to adjust focus. Employee is required to use properly use such safety equipment as is appropriate to the work to prevent injury to self or others.


Why you should apply

GEBM thrives as a fast-paced, dynamic environment. At GEBM we believe in the importance of professional development and continuous personal growth. The mixed warehouse/office work environment will reward you with the opportunity to use current strengths and build new ones.

Job Title: Order Management Specialist

Position

We are seeking energetic and self-motivated individuals to perform the role of Order Management Specialist for large commercial projects. The Order Management Specialist works together with the Project Manager, Site Lead and other on-site crew members to track hundreds of shipments of inbound materials from multiple domestic manufacturing facilities and numerous third-party vendor facilities to the project site. 

The Order Management Specialist is responsible for driving processes that ensure inventory accuracy, effective inbound inventory control and reporting audit-activated activities to support shipping and receiving requirements.

Job Duties
  • Inventory Management: Primary responsibilities will be to receive goods into our client’s Enterprise Resource Planning (ERP) inventory system. This will include 3-way matching of shipping documentation against Purchase Orders in a proprietary database and researching missing items and shipments. Team members must be self-motivated, fast-paced, honest, and have exceptional attention to detail.
  • Proactive problem solving: The Order Management Specialist should apply a proactive approach in routinely tracking all aspects of the warehouse inventory progress. Problem-solving and resolution efforts are paired with appropriate escalation of current or potential issues.
  • Responsibility and focus: We expect all GEBM team members to serve as a GEBM ambassador, behaving professionally and responsibly for all your personal actions and work-related obligations. Reporting to work on time, staying on task, and always being focused on customer service and satisfaction are a daily priority.
  • Embracing a team environment: Additional responsibilities will be to support the Project Manager on site with other related tasks, such as, but not limited to, managing the material flow, coordinating shipment and delivery dates, assisting with related inquiries and other site tasks.

Qualified applicants should hold the following:
  • A minimum of two (2) years of experience in data entry or logistics planning/operations.
  • Ability to use a ten (10) key data entry method and proficient at managing inventory and maintaining inventory accounts.
  • Possess superior task, resource and time management abilities.
  • Exemplary problem-solving skills that help to identify defects and shortcomings.
  • Ability to communicate business-related and general information efficiently in verbal and written formats.
  • Excellent math, organizational, and computer skills required (MS Outlook, MS Word, Advanced user of Excel).
Preferred Qualifications
  • Preferred candidates will have at least five (5) years of experience in ERP specific data entry, logistics planning/operations management or software-based inventory management. 
  • Associate degree in a logistics, operations, or business-related field. 
  • Previous knowledge of any the following: inventory management, order scheduling, logistics and transportation, enterprise level data entry.

The Location

Travel is required. Work sites are out-of-state and at the request of our clients. Order Management Specialists should expect to be away from home for between six (6) weeks to three (3) months at a time. GEBM covers all travel costs (flights, lodging and rental cars).

Team members should expect to be scheduled for work as per client/customer needs. This may include work weeks more than forty (40) hours, weekend and/or overnight shifts.


Compensation and Payroll Schedule

Order Management Specialists are an hourly non-exempt position. GEBM operates on a weekly pay schedule and adheres to all local and federal tax policies. Team members are also eligible for a per diem when located at on-site (away from home) projects.


Work Environment

The physical demands and work environment described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Employees are expected to wear personal protective equipment (PPE) clothing, including safety toe or composite toe shoes. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

While performing the duties of this job, the employee is frequently required to bend, crawl, sit, move about, hear and speak. They may be required to work in restricted spaces and/or under difficult lighting and access conditions. Noise levels may be high when operating power equipment. Employee may be exposed to hot or cold outside weather conditions when transporting materials. The employee must occasionally lift and/or move up to sixty (60) pounds and be able to use appropriate support equipment to lift and move greater amounts. Specific vision abilities required by this job include close vision, distance vision, color vision, peripheral vision, depth perception, and the ability to adjust focus. Employee is required to use properly use such safety equipment as is appropriate to the work to prevent injury to self or others.


Why you should apply

GEBM thrives as a fast-paced, dynamic environment. At GEBM we believe in the importance of professional development and continuous personal growth. The mixed warehouse/office work environment will reward you with the opportunity to use current strengths and build new ones.

APPLY NOW
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